Our DPO-as-a-Service is designed to help clients meet their obligations under the GDPR through the provision of a team headed by a career data protection expert.
Data Protection Officer as a Service
GDPR Compliance via an Outsourced Data Protection Officer (DPO)
More cost effective than a full-time role, this enables clients to have ready access to the day-to-day advice they require, as well as the opportunity for on-site or in-depth consultations as needs arise, such as the processing of SARs or the time-critical handling of data breaches.
UNDERSTANDING THE ROLE OF THE DPO
Your DPO is there to inform and advise on your data protection obligations, fulfilling their duties to audit, mentor, train, across all levels of the organisation.
They function equally as a customer advocate and regulatory representative, and their primary goal is to ensure only the minimum amount of personal data is captured, and that its use is in accordance with the law and expectations of the individual. They must be external to your business process.
Your DPO works alongside your teams to create a legally defensible position in respect of all personal data processed
Our DPO Team
Our lead Data Protection Officer has 23 years’ experience in privacy and business continuity. He is currently the DPO for an international software corporation, the world’s largest children’s charity, and a special advisor on data protection to a prestigious law firm. He has considerable experience as the DPO for a large Schools Academy Trust.
We guide our clients to approach data protection is driven an exercise in risk management, and there are significant IT and business continuity overlaps. For this reason, our team is multi-disciplinary and able to offer the soundest guidance.
Our mantra is clear:
‘If what you are proposing to do with personal data might cause surprise to the individual, then you probably shouldn’t be doing it.’
It’s fabulous to get calls from people who remember this above all else!
A Service Designed for You
There’s no one-size-fits-all approach to your DPO: the needs of a public body are wildly different from a commercial enterprise, or where children are involved or where special category data is being processed.
We start with a set monthly retainer, covering the essential hours required, and this is supplemented on-demand according to data protection events (which might be in-depth support for a subject access request, for example).
There can be circumstances where emergency support is required: with our DPO-as-a-Service, there can be provision for all eventualities.
DPO-as-a-Service Functions
- Mentor the Executive, and subordinates, through guidance and patient explanation of the legal principles.
- Audit the business processes, and to be involved in ensuring ‘privacy by design’ before personal data is processed.
- Conduct or supervise, and review data protection impact assessments (DPIAs), and to advise the Executive on the outcomes.
- Act as the contact point for both the public and the Supervisory Authority (the regulator).
- Draft internal data protection policies, raising awareness, training, and management of the appropriate data protection registers.
- Submit periodic reports to the Executive advising them of risks and organisational deficiencies. This may require attendance at Board meetings, depending on the client.
- At all times, to work towards creating a legally defensible position with regards to the client’s use of personal data, and to demonstrate the client’s adherence to – and respect of – all appropriate data protection legislation.
EXPLORE SOLUTIONS FOR YOUR BUSINESS
Here you can explore our comprehensive range of technology solutions and services. Just remember, you don’t have to go it alone! Why not call us, or use the contact form, and schedule a 1:1 meeting online or at your offices? We’re always ready to invest our time to help you discover the most appropriate and cost effective approach. There’s no charge for you to gain from our experience, and you’ll fast discover why Advanced UK is trusted by organisations covering the length and breadth of the United Kingdom.
Save time and call us directly on 01895 811811. Our friendly team will be happy to answer any questions you have, or offer free guidance on the best solution for your business.
Trusted Xerox Platinum Partner
Advanced UK is one of four trusted Xerox Platinum Partners and established for over a quarter of a century (since 1991). We pride ourselves with focusing on reliable customer service, entwined with the ability to identify and deliver the best managed-print service, production printing and digital transformation solutions for our clients’ every need. We also work in collaboration with leading technology and software providers to further enhance our value proposition and operate with a vendor-neutral approach.
1. Do you offer lease / finance options?
A. Yes, we have a range of leasing companies with whom we work closely, including Xerox Finance, who offer preferential rates.
2. Can you supply and support across the United Kingdom?
A. We have corporate clients with hundreds of sites across the United Kingdom, ranging from Devon in the South to Aberdeen in the North. These clients rely on Advanced UK to complete the delivery, configuration, training, and support for their solutions.
3. I’m interested in one of the products / services advertised on your website. What are the next steps?
A. Our teams of product specialists are at your service. Why not request an introductory meeting, online or in person? We work to your schedule.
4. I need help finding the right solution for my business, how can Advanced UK help?
A. We’d like to understand your goals, and then we’ll assemble the right team to find the best solution. There’s no charge for our advice.
1. Do you have a showroom?
A. Yes, our showroom is truly state of the art, and is located near our Uxbridge headquarters. Here you can see the full range of our print and business solutions in a corporate environment.
2. Who are you, and how long has Advanced UK been in business?
A. We’re in our thirtieth year! Our full business name is Advanced Business Equipment Limited.
3. What is your corporate approach to data protection?
A. We were early adopters of the GDPR, and we invested heavily in making our IT systems robust, and in having a qualified third party audit our entire privacy strategy.
4. I see you offer services for ISO27001 and Cyber Essentials compliance. Please explain your credentials.
A. Advanced UK has a partnership with one of Europe’s largest accreditation firms. Working with them closely, we guide our clients through the entire process, using their own certified experts for the delivery of the certifications.
5. What qualifications do your consultants maintain?
A. Among our consultants, we have specialists accredited to many standards, including COBIT, PRINCE2, ITIL, as well as qualifications in Business Continuity.
