We Review the Top 8 Digital Transformation Applications for UK Businesses

Hybrid Mail has been around for three decades, so why haven’t you heard of it? It’s the technology used by banks and insurance companies – the giants – to streamline and centralise their entire production print and mailroom operations. The savings achieved are staggering and, until recently, this was out of the reach of most businesses.

Submit mail from your desktop, for automatic sorting and cleansing by Royal Mail for the maximum discount. It’s then printed, folded, stuffed, and despatched – entirely by machine! Your inbound post is simply redirected to our service delivery centre, where it’s opened, scanned and routed to the designated recipients. In an era of disruption, remote working, and brutal cost control, Hybrid Mail has been transformed so it’s accessible for every business.

From the standpoint of business continuity and being able to keep your operations live and online during a true crisis, Hybrid Mail is one of the most quantifiable and effective digital transformation solutions.

Since Xerox launched their ConnectKey ecosystem, the office printer / copier has become so much more than a ‘multifunctional device’, or MFD: the printer is now a true digital workplace assistant. Considering the typical MFD has more computing power than most business laptops, ConnectKey exploits the most expensive and under-utilised office technology.

With a core library of well over 100 business-grade productivity apps to install, your MFD can be tasked to do almost anything, including document translation, document redaction, expense reporting on the fly, and even document conversion from paper to audio! We love the innovation at every turn, and how there are both Xerox Apps and those from third parties.

At a stroke, your office MFD printers can be enabled with the ease of use and versatility of a smart phone, saving time and effort across an entire business. Depending on your processes, ConnectKey can be the most powerful productivity booster you’ve ever implemented and thus it’s the easiest entry point to embarking on a digital transformation program.

There have been several attempts over the years to bring digital transformation to finance departments, and yet it is Yooz who have proven that you can have intuitive software which ‘does it all’, together with the most modern and coherent user-interface yet created.

Yooz brings real time Purchase to Pay automation for an 80% cost reduction in an easy, powerful, and smart package. With more accolades and awards than any competitor, Yooz boasts integration excellence with over 250 financial management systems – and that translate into huge savings of time and cost of deployment. Out of the box you have support from everything, including Sage, Oracle, MS Dynamics, SAP, Xero and countless others.

We see that only Yooz combines real time AI performance with extreme simplicity and maximum business richness so you can automate every step of your P2P process, from purchase request to payment. Best of all: you can ‘go live’ within an hour of starting!

The grandfather of document management and workflow solutions, there’s no doubting that DocuWare has the pedigree and customer base to testify to its capability to deliver positive change.

Like a classic car, though, DocuWare is very expensive to purchase, implement, operate, and maintain. Don’t let that scare you off: if you have complex processes – business workflows – there’s nothing on the market which comes close to being able to keep pace. Likewise, if those processes are spread across multiple systems, with multiple databases each controlling part of the data, DocuWare has an unparalleled capability to integrate them all.

While we have to be blunt about the costs and complexities of taking such a system ‘live’, there remain few pieces of software which can have such a positive impact on your digital transformation journey and almost none which can deliver such a profound return on investment.

When your CIO is considering which document management and workflow application to select, a top consideration will be its pedigree: after all, your entire business must trust the platform. With decades of use, a global user base, and backed by Xerox, one of the worlds true innovators, DocuShare is clearly a top contender.

DocuShare benefits from a supremely ease user interface, an attractive pricing model, a massive support infrastructure and considerable versatility. It’s as accessible and relevant to a very small business as it is to a global corporation or government department.

Delivering digital transformation isn’t about ‘big IT’ projects: it’s about results you can measure as profitability. The ease of deployment is market-leading, and while it may seem a little pricey, once you measure the true cost of the manual processes it’s automating, the DocuShare ROI becomes exceptional. There’s also a wide scope for integrating DocuShare with solutions from vendors such as Kofax and the Xerox ConnectKey solutions to deliver fascinating versatility.

OptimiDoc Cloud app suits every size of business, and its power lies in how it reinvents scanning and printing, making your paperwork management easier, faster and more effective. OptimiDoc is the only serverless solution having server-like functions. In one app loaded onto your office printers, you gain supremely powerful functions to drive print, scan, OCR, Single Sign On, folder browsing, card & PIN, and follow-me printing!

OptimiDoc remains the only serverless app with server-like functions, The result? Faster workflows and fewer errors, and that’s what digital transformation is all about. Where OptimiDoc really stands out is with its flexible pricing model: whether it’s 10 or 10,000 pages you process in a year, you’ll only pay for what you use. Leveraging digital transformation has never been made so easy or affordable.

This is the sort of application which seems so simple and yet can deliver digital transformation in such a profound way that you know in advance what you’ll save.

Kofax Autostore is an award-winning enterprise data capture solution that orchestrates the secure delivery of paper, electronic documents & data into business applications from a wide range of capture points. It also helps you route documents to over 50 destinations across multiple document management and collaboration systems ensuring authentication and encryption.
Whether you’re handling invoices, claims, applications or order forms, manual user errors in document processing can be costly to your business. That’s why business process automation can help you become a more efficient digital workplace, and it is part and parcel of Robotic Process Automation (RPA).

Kofax AutoStore enables you to manage all document and data capture activities across any enterprise IT environment. The result is dramatic, as you automate your document-driven business processes to help reduce costs, improve operational efficiency, communication and collaboration, and support regulatory compliance. This is the essence of digital transformation!

We’re including XMPie in this digital transformation overview because marketing has evolved so drastically that one talks of ‘multichannel-communications’. How do you convey your communications across print, email, web page engagements, and even video so that there is total consistency of user experience?

Without XMPie, the answer is simple: you don’t. It can’t be done. With the best of efforts, the messaging will be broken, and the manual resources considerable. Whether you’re a digital marketing agency, a corporate marketeer, a small print shop etc., there’s no comparable solution available today which can deliver digital transformation to your way of working.

If you’re in one of the core businesses, above, you may already have the in-house skills to deploy and you could be running modern multichannel marketing campaigns within weeks, and truly outperforming your competition. We love this software suite!