Digital Mailrooms and Hybrid Mail Benefits

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Hybrid Mail and Digital Mailroom technology have never been more important, powerful – or easier to implement – than in 2021.  With our three decades of experience, this article demystifies the array of software and service solutions and explains why they’re relevant to businesses of every size, and in every geography.

Digital Mailroom technology concentrates on the digital capture at the moment of receipt all inbound communications – whether paper, email, or fax – and then distributing to the appropriate users consistent with established business processes and workflows. This may be achieved through software and document scanners at your own facilities or outsourced to a dedicated service provider.

Throughout the evolution of Digital Mailroom technology, the term Hybrid Mail appeared in our lexicon, originally referring to the centralising of outbound printed communications. The premise is simple: a single system in which users create their outbound documents (in MS Word, for example) and then, rather than printing locally, the user submits for printing and posting by a remote service provider.

Today, both terms are used by many service providers interchangeably, and with the pandemic-induced disruption to business operations, and the sudden awakening of business leaders to the need for business continuity planning, never has the technology been more in demand.

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How Do I Find Out More?

Call the Advanced UK sales team on 01895 811811 to configure your solution.

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Humperdinck Jackman

Humperdinck Jackman – Marketing Director

Humperdinck has a 30-year career spanning Document Management Systems (DMS), data protection, Artificial Intelligence, Data Protection and Robotic Process Automation. With many articles published in print internationally, he believes the advances in office technology are such that we’re entering the 4th Industrial Revolution. Now Director of Marketing and Consulting Services at Advanced UK, he’s as active with clients as he is in endeavouring to write original blog articles.